Last updated October 29, 2026
These Terms of Service (“Terms”) govern use of WeBlossom, the child care management software provided by WeBlossom Platforms Inc. (“WeBlossom,” “we,” “us”). By creating an account or using WeBlossom, a center and its users agree to these Terms. If you're using WeBlossom on behalf of a child care center, you're confirming you have authority to accept these Terms for that center.
WeBlossom provides child care centers with attendance and check-in, billing and invoicing, staff and time clock tools, compliance recordkeeping, tours and waitlist tracking, and family messaging, delivered as a hosted mobile and web application.
A center's administrator sets up the center's account and can invite staff and issue invite codes that let parents and guardians register their own accounts. Each person is responsible for keeping their login credentials secure and for activity that happens under their account. Centers are responsible for promptly removing access for staff who leave and for keeping enrollment information current.
Centers subscribe to a paid plan as described on our Pricing page or in a separate quote. Fees are billed on the cycle agreed at signup and are non-refundable except as required by law or as we separately agree in writing. We may change our pricing with advance notice; continued use of WeBlossom after a price change takes effect means the center accepts the new pricing.
Centers remain responsible for the accuracy of the information they enter into WeBlossom and for their own compliance with New York State child care licensing and reporting requirements. WeBlossom is a tool that helps centers keep and organize required records — it doesn't replace a center's own regulatory judgment or its relationship with OCFS and other regulators.
A calendar subscription link you create in WeBlossom is personal to you. Keep it private: anyone who has the link can see the events in it without signing in. If you share it by mistake, or think someone else has it, reset it in the app right away; that stops the old link working.
Calendar apps such as Apple Calendar, Google Calendar, and Outlook decide for themselves how often to refresh a subscribed calendar — sometimes only once a day or less often. A copy in your calendar app can therefore be out of date, and WeBlossom isn't responsible for out-of-date copies held by a calendar app. Urgent or same-day changes, such as an unplanned closure, still come through the WeBlossom app's notifications and messages, so check the app for current information.
A center's admin can connect WeBlossom to the center's own QuickBooks Online company. By connecting, the admin authorizes WeBlossom, on the center's behalf, to create and update customers, invoices, payments, refunds, credits, and deposits in that company, and to read the lists WeBlossom needs to do so. QuickBooks is a product of Intuit Inc., provided under Intuit's own terms; WeBlossom is not affiliated with Intuit.
The center remains responsible for its own books. WeBlossom sends what its billing records show, but it is not an accountant and does not give accounting or tax advice — have the center's bookkeeper review what is sent, especially the first time. WeBlossom never deletes anything in QuickBooks, and a change a bookkeeper makes there is reported rather than overwritten. An admin can disconnect at any time, which stops all syncing; what was already sent stays in QuickBooks.
WeBlossom's software, design, and branding are owned by WeBlossom. Centers and users are granted a limited, non-exclusive right to use WeBlossom for their own child care operations for as long as their subscription is active. Data a center enters into WeBlossom — enrollment, attendance, billing, and compliance records — remains the center's data.
WeBlossom is provided “as is.” We work to keep it reliable and accurate, but we don't guarantee it will be uninterrupted or error-free. To the extent permitted by law, WeBlossom's liability for any claim relating to WeBlossom is limited to the amount the center paid us in the twelve months before the claim arose, and we aren't liable for indirect or consequential damages.
A center may cancel its subscription at any time; access continues through the end of the then-current billing period. We may suspend or terminate access for a center or user that violates these Terms, with notice where reasonably possible.
These Terms are governed by the laws of the State of New York, without regard to conflict-of-law rules.
We may update these Terms from time to time. We'll change the date at the top of this page when we do, and for material changes we'll take reasonable steps to notify center administrators.
Questions about these Terms can be sent to hello@weblossom.today.